Handbook for International Students

Hit:165 Author:

I. Registration and Leave

1. Registration

(1) Preparation

Confirm the time, place, and documents required for registration.

(2) Enrollment & Registration

Newly-admitted international students (hereinafter referred to as “new students”) are required to bring the following documents within the prescribed time to register at the International Student Office (hereinafter referred to as “ISO”). 

a. Valid Passport ;

b. Visa Application Form for Study in China (JW202 Form);

c. Admission Notice;

d. Pre-Degree Certificate (master and doctoral program) ;

e. Graduate Certificate of Senior High School (bachelor program);

f. 2 Inch Bareheaded Front Passport-Size Photos.

Those who are unable to register on time should apply for leave of absence (LOA) with relevant proof from their respective colleges and ISO. New students can be granted LOA for up to two weeks. If new students fail to apply or the LOA is overdue, it shall be deemed to waiver of admission, except for irresistible factors.

New students should first register at ISO.

a. Get Handbook for International Students, List of Registration for New International Students;

b. Fill in the Registration Form for International Students;

c. Verify passport, Admission Notice, Visa Application Form for Study in China (JW202 Form), Pre-degree certificate / high school diploma;

d. Hand in two 2-inch bareheaded front passport-size photos;

e. Sign the Insurance Declaration for International Students and the Obligations for International Students’ Safety.

The visa or residence permit must be valid for more than 10 working days when the new students registers at ISO.

After registering at ISO, the new students shall pay all the fees, go through the registration procedures (List of Registration for New International Students should be returned to ISO after stamped by every relevant department), and participate in the freshmen orientation activities.

New students must go to the designated hospital for a physical examination to obtain the “health certificate” or in exchange for a “health certificate”. Students who fail to pass the medical examination shall be disqualified from enrolling and return to their home country within one month, and shall pay for their own travel expenses.

(3) Registration of Students at School

International students (hereinafter referred to as “students”) who have studied for one or more semesters should first go to the ISO to get payment lists, and then go to the Finance Department to pay the relevant fees. After all the fees have been paid, they should report to their respective colleges for registration and then go to ISO to verify the stamped student ID card. Those who fail to pay the fees as required shall not be registered.

2. Leave

Students should go through the formalities of leaving the university after graduation or completion of your studies. The procedures include the return of borrowed books, borrowed items, and student ID cards. Those who drop out, transfer or don’t complete their studies should also go through the formalities of leaving. Those who suspend their schooling should go through the formalities of suspensions.

(1) Undergraduate Students

Complete all leaving procedures and obtain a certificate at your own colleges.

(2) Graduate Students

Use your student ID card to get Departure Checklist for International Students and Registration Form for International Students Graduation (Completion) in the Academic Affairs Office of your own college (institute) within two weeks before leaving the university. After completing the procedures on the departure checklist, submit the Registration Form for International Students Graduation (Completion) to the Academic Affairs Office of your college (institute). Submit the Departure Checklist for International Students to ISO. Then you can get your certificate.

(3) Certificates and Transcripts

a. The undergraduate’s degree certificate, graduation certificate, transcripts and copies in English shall be made and issued by the Academic Affairs Office in accordance with the requirements of the Academic Degrees Committee of the State Council of the People’s Republic of China. The degree conferring information shall be reported by the Academic Affairs Office.

b. The graduate’s degree certificate, graduation certificate, transcripts and copies in English shall be made and issued by the Graduate School in accordance with the requirements of the Academic Degrees Committee of the State Council of the People’s Republic of China. The degree conferring information shall be reported by the Graduate School.

c. Visiting students in advanced studies shall apply for course-completion certificates and transcripts to their own college (institute) two weeks before leaving school.

d. Students in Chinese language studies shall apply for course-completion certificates and transcripts to ISO two weeks before leaving school.

(4) Students are required to check out and leave school within 7 days from the date of graduation/completion of their studies.  Fee for overdue accommodation will be charged at the standard rate for temporary guests.

(5) Students who leave the university without completing the formalities, our school will not be responsible for providing such documents as studying certificate, academic transcripts and certificate of graduation or completion, etc. If there are any arrears, they will be recovered in accordance with the relevant laws of the People’s Republic of China.

(6) For those who cannot graduate on time, every college (institute) should report to ISO one month before graduation.

II. Fees 

1. Time Limit for Payment

Students shall pay tuition fees, accommodation fees, insurance premiums, teaching materials fees and other fees on time. The fees are all priced in RMB. Degree program students pay tuition for each academic year at the beginning of that year. Non-degree program students can pay tuition fees for each semester (or for each academic year if their study is planned to last for one year or more).

Those who fail to pay tuition fees in accordance with the regulations of the university shall not be able to obtain the status of student. With the approval of the university, international students may delay the payment for specific reasons for two weeks at most. Students who fail to pay the tuition fee before the deadline will be treated as automatic dropouts.

2. Refund of Tuition Fees

If degree program students drop out in the autumn semester, the school will refund the tuition fees paid for the next semester; if they drop out in the spring semester, the fees paid will not be refunded.

Non-degree program students who have paid their tuition fees and apply for withdrawal before the registration deadline in the second semester may get full refund of the second semester tuition fees.

Students who are expelled from the university for reasons such as violating national laws and regulations or violating the relevant regulations of the university, the tuition fees shall not be refunded. For voluntary withdrawal due to personal reasons within one month after the course begins, 50% of the tuition paid in that semester may be refunded. Those who apply for withdrawal after one month, the tuition fees paid in that semester shall not be refunded.

3. Tuition Fees for Extension Period

(1) Tuition Fees

Degree program students who fail to complete their studies within the prescribed maximum length of schooling may, upon approval, extend the duration of their studies. The tuition fees for the extended period of study shall be paid as follows:

Undergraduate students who retake more than three courses (including three) during the extended semester are required to pay the full tuition fees (the tuition fees are in accordance with the tuition standard of the freshman in that year). If the retaken course is less than two (including two courses), the tuition fees will be reduced. Those who have completed the required credits and have completed the graduation project, but need to postpone the thesis defense due to the failure to meet the requirements of the thesis, shall pay half of the tuition fees for the extended semester.

For graduate students, during the maximum permissible study time, upon the application of the students themselves and with the approval of their supervisor, the college/institute and the International Office of Exchange and Cooperation, there is no need to pay tuition fees during the extended period of study.

(2) Other Fees

Students should pay the accommodation fees, insurance premium, teaching material fees etc. by themselves during the extended period of study, and apply for the renewal of the residence permit only after the fees have been paid.

4. Fees for On-campus Accommodation

Degree program students who live on campus shall go to the finance department to pay accommodation fees of the whole year at the beginning of each academic year with the payment list issued by ISO.

Non-degree program students who live on campus for one semester or more shall go to the finance department to pay accommodation fees of one semester at the beginning of each semester with the payment list issued by ISO; Students who live on campus for less than one semester shall pay accommodation fees monthly. They should pay 200 RMB as deposit at the time of check-in, and will be refunded at the time of check-out.

Students living in dormitories on campus shall stay for no less than 1 month, and those who move out within 1 month shall be charged accommodation fees of a full month.

III. Scholarship

Students may apply for the provincial government scholarship for international student and the university scholarship for international student. Scholarships are used to finance one or more items of tuition, accommodation, medical insurance and cost-of-living subsidies. The applicant should be a foreign citizen who is friendly to China and healthy in physical and mental state, has outstanding academic performance and haven’t got any other Chinese governmental scholarships.

Students who receive scholarship are required to take the scholarship evaluation at the end of each academic year. Those who pass the assessment will continue to receive scholarship for the next academic year. Details of the evaluation can be found in the Annual Evaluation Regulations for Scholarship of International Students.

1. Sichuan Provincial Government Scholarship for International Students

(1) Object

To award outstanding students who are applying for or have already studied in Sichuan Agricultural University, such as doctoral students, master’s students, undergraduate students and long-term advanced study who have been studying for one academic year or more.

(2) Award Standard

Doctoral Scholarships: RMB 30,000 Yuan per person per year;

Master's Scholarship: RMB 25,000 Yuan per person per year;

Undergraduate Scholarship: RMB 20,000 Yuan per person per year;

Professional and Continuing Education Scholarship: RMB 10,000 Yuan per person per year;

Chinese Language Study Scholarship: RMB 10,000 Yuan per person per year.

(3) Duration of Scholarships

The duration of the scholarship is the same as the schooling length of each major, i.e., 4 years for undergraduate students, 3 years for master’s students and 3 years for doctoral students.

2. Sichuan Agricultural University Scholarship for Outstanding International Students

(1) Object

To award international doctoral students, master’s students and undergraduate students who are applying for or have studied in Sichuan Agricultural University.

(2) Award Standard

Tuition waiver.

(3) Duration of Scholarships

The duration of the scholarship is the same as the schooling length, i.e., 4 years for undergraduate students, 3 years for master’s students and 3 years for doctoral students.

3. Sichuan Agricultural University Scholarship for Chinese Language Study

(1) Object

Chinese language students (who have been studying for one academic year or more);

(2) Award Standard

Chinese language students: 10 months of living expenses each year, RMB 1,000 Yuan per person per month;

(3) Duration of Scholarships

1-2 year(s).

4. Sichuan Agricultural University Grants for International Students

(1) Object

Winners of SGS or SAUSO.

(2) Funding Standard

Doctorate grant: RMB 2,000 Yuan per person per month;

Master's grant: RMB 1,700 Yuan per person per month;

Undergraduate grant: RMB 1,400 Yuan per person per month.

5. Award for Excellent International Students

(1) Object

Degree program international students.

(2) Basic Conditions of Application

a. Abide by the law and the rules and regulations of the university;

b. Honest and trustworthy with good moral quality, strict adherence to scientific spirit and no academic misconduct;

c. Register and pay tuition fees on time;

d. Have excellent academic achievement and strong scientific research ability.

(3) Award Standard

RMB 3,000 Yuan per person.

(4) Evaluation Standard

In accordance with the relevant provisions of the the Evaluation and Management Regulations for Excellent International Students, the evaluation shall be organized in each academic year.

 IV. Training and Management (For Degree Program Students)

1. Student Status Management

(1) Length of Schooling and Duration of Study

a. Undergraduate Students

The duration of study is 3-6 years for four- year schooling and 4-7 years for five-year schooling.

b. Graduate Students

For three-year schooling, the maximum duration of study (including suspension time) is up to 4 years for master’s students, up to 6 years for doctoral students.

(2) Student Status Management

a. Registration of Student Status

Students shall get the payment list at the International Office of Exchanges and Cooperation, pay the relevant fees at the financial department, and register at the college. Those who fail to pay the fees as required shall not be registered.

b. Student Status Change

During the period of study, students may change their status of study for special reasons, including suspension, resumption of study, withdrawal, transfer, supervisor change (graduate student), major change (undergraduate student) and so on. The above student status changes should be submitted by the student, and approved by the supervisor (graduate student) and the training unit. After the approval by the university, it shall be reported to the relevant departments for the record. 

(3) File Management

Students should adopt the system of “one student, one file.” After graduation, the International Office of Exchanges and Cooperation should manage the files of students.

2. Training Process Management

(1) Training Program

a. Undergraduate Students:

When making the training program, the relevant colleges should formulate the training program in line with their own major on the premise that they can complete the same total credits as the Chinese undergraduate students without changing the teaching plan. If undergraduate student elects graduate student course, the college should report to academic affairs office for a record with written form in advance.

b. Graduate Students:

Training program includes training objectives, curriculum, credit requirements, important training stages, graduation and degree grant requirements. It shall be made by the first-tier authorized master/ doctor degree disciplines / specialty classification (field), and approved by the academic degree evaluation committee of the university.

(2) Training Plan

According to the requirements of the training program, the graduate students’ training plan should stipulate or explain the direction of scientific research, the course study plan, the direction (or content) of the academic dissertation and the specific arrangement of the students. Under the guidance of their supervisors (groups), the students should complete their training plan within three months after entering the university, which shall be put on record by the training unit. If the training plan cannot be implemented or can not be fully implemented due to objective reasons, it may be revised, but only after the approval of the supervisor. The course study plan shall be submitted in the Graduate Student Training Management System within one month after the international student enters the university. It is in effect after being examined and verified by the supervisor, as the basis for the teaching arrangement of the Graduate School.

(3) Mid-Term Assessment

Undergraduate students do not participate in the mid-term assessment. The mid-term assessment of graduate students shall be subject to the relevant provisions in the Management Regulations for Master’s Students and the Management Regulations for Doctoral Students.

3. Course Management

(1) Course Offering

In accordance with the training program.

(2) Course Study

a. The course study of undergraduates and graduate students are subject to the credit system, the specific credit requirements for the undergraduate students are in accordance with the training program of their specialty; graduate students in accordance with the training program of their disciplines.

b. Course Selection and Withdrawal

  The course selection of undergraduate students shall be in accordance with the relevant provisions from the Management Regulations for Undergraduate Teaching.

  The graduate students must register in the Graduate Student Training Management System within the stipulated time to select the course, to withdraw the course or to re-select the course.

c. Course Waiver

  Students can waive College English courses, the credits of which are replaced by credits from other courses such as Basic Chinese.

  In accordance with Decree No. 42 of the Ministry of Education, the Ministry of Foreign Affairs and the Ministry of Public Security, students are exempted from political theory and military training, and the relevant credits are replaced by credits of courses such as China’s Panorama.

  Graduate students who meet one of the following situations can apply for waiver of Basic Chinese. For those who have been granted the waiver of the course, the grade of the course will be recorded on a unified basis of 85:

First, they have pass the HSK Band 4.

Second, their Chinese language courses score 80 or above at the undergraduate level (for master’s students) or at the master’s level (for doctoral students).

(3) Course Assessment

a. The course assessment of undergraduate students shall be in accordance with the relevant provisions in the Management Regulations for Undergraduate Teaching.

b. The course assessment of graduate students shall be in accordance with the relevant provisions in the Management Regulations for Master’s Students and the Management Regulations for Doctoral Students.

4. Graduation, Completion, Incompletion and Degree Awarding

(1) Undergraduate Students

It shall be in accordance with the relevant provisions in the Management Regulations for Undergraduate Teaching.

(2) Graduate Students

It shall be in accordance with the relevant provisions in the Management Regulations for Master’s Students and the Management Regulations for Doctoral Students.

 V. Daily Attendance, Leave, and Reporting Back

1. Daily Attendance

(1) Degree Program Students

The college should establish a daily attendance system for international degree program students, the supervisors / head teachers should master the students’ performance and ideological situation, and the course teachers should keep the attendance records of the students and report to the college for the record. For the students for a long-term absence, ISO will cooperate with the college to correct them in a timely manner, and it will affect their annual evaluation of scholarships and their evaluation of outstanding international students.

(2) Non-degree Program Students

The college shall assign special personnel to carry out daily attendance records and report to the ISO on a monthly basis for Exit & Entry Administration Division of Public Security Bureau (hereinafter referred to as “PSB”).

2. Leave and Reporting Back

(1) Leave and Reporting Back during School Time

a. Leave

Students who are unable to study at school due to illness or other factors must apply for leave of absence.

  Leave for less than one week: it must be approved by supervisors / head teachers and the college with an oral notification to ISO.

  Leave for more than one week: after obtaining the approvals of the supervisors / head teachers, the college, and ISO, students need to fill in the Application Form for Leave of International students. Graduate students shall submit to their colleges, the Graduate School and ISO; undergraduate students and Chinese language students shall submit to the colleges and ISO.

b. Reporting Back

Students must return to school on time when the leave application expires, and promptly report back to their supervisors, colleges and ISO. If the time of returning have to be postponed due to force majeure, it should be approved by their supervisors / head teachers in advance and ISO should be notified.

c. Warning

For those who leave school without going through the leave procedure or fail to report back on time according to regulations, we will cancel their living allowance in the leave month and scale down their marks in the annual evaluation of the scholarship for international students and the evaluation of excellent international students.

(2) Vacation Report

Students adopt the system of vacation report. ISO will send the statistical form of vacation to students before every winter vacation, summer vacation and National Day holiday, and the students shall complete the form and return it to the ISO within the prescribed time. Late reporting will lead to their marks scaled down in their annual evaluation of the scholarship for international students and the evaluation of excellent international students.

The supervisors / head teachers should know the whereabouts of their students during the winter, summer vacation and National Day holiday, and require them to report regularly during the vacation period.

Colleges should keep good records of students who stay at school in winter and summer vacation, and ensure the accuracy of the list of students and their contact information. Colleges, supervisors / head teachers should care for their studies, living and ideological situation, and pay attention to their physical health and personal and property safety. In case of emergency, colleges and supervisors/ head teachers should report to the university timely and take measures to solve it.

(3) Leave and Living Allowance

When the students leave school after completing the leave procedure, the living allowance of that month will be suspended (the whole month living allowance will be suspended if their leave is before the 15th of that month, and the half-month living allowance will be suspended if their leave is after the 15th of that month), and will be given back when they return to school and report back.

 VI. Certificate and Document Management

1. Entry & Exit Document and Residence Certificate

(1) Entry & Exit Document and Residence Certificate

a. Passport

Passport is the only legal identity document for foreigners staying in China. Students are required to have ordinary passport when they study in China.

Students are required to take their passports with them and keep them safe for inspection by the police at an uncertain time. Passports shall not be altered, defaced or stamped without authorization. It is a serious offence to lend or sell one’s passport to another person for use.

b. Visa

Students studying in China are required to enter China with an ordinary passport and a study visa (X1 or X2). The validity period of the X1 visa is 30 days after arrival, and the validity period of the X2 visa is subject to the specified time on the visa. If you still stay in the territory of China when visa expires, it will be deemed as illegal residence.

c. Residence Permit

Students with X1 visa are required to apply for the residence permit for study within 30 days after entering China. Failure to do so within the time limit will be deemed as illegal residence.

Students with X2 visa do not need to apply for the residence permit.

d. Accommodation Registration

Students staying in campus apartments, Chinese local residents’ homes, foreign institutions in China or foreigners’ homes in China are required to register at the local police station within 24 hours after arrival and obtain the Accommodation Registration Form for Aliens.

Students shall re-register in time in the following cases: 1) change the address, passport, visa or residence permit; 2) re-enter China after leaving; 3) the accommodation registration has expired. Students who fail to register or re-register in time will be deemed as illegal residence.

(2) Certificate Application

Students applying for visas and residence permits must first be approved by ISO and then submit the required documents to PSB.

a. Application of Residence Permit

Students with X1 visa should apply for residence permit within 30 days after entering China. Those who fail to do so within 30 days shall bear responsibilities by themselves and will pay the fine by themselves. The required documents are:

  The valid passport (original and copy);

  The Physical Examination Report issued by Chengdu Entry-Exit Inspection and Quarantine Bureau;

  The Certificate of Study issued by ISO (including valid time of residence permit);

  The Contact Card issued by ISO (copy);

  The Admission Notice and Visa Application Form for Study in China (the yellow page of JW 202);

  One 2-inch photo (passport size, full face, bareheaded, white background);

  The Accommodation Registration Form for Aliens issued by local police station.

b. Application for Extension of Visa and Residence Permit

Students should pay attention to the validity of their residence permits or visas. Illegal residence due to the expiration of the residence permit or visa will be punished for breaking the law.

Students whose residence permits are about to expire and need to extend their stay, must apply to the ISO at least 30 days before the expiration of their residence permits.

Students whose X2 visa is about to expire, and need to extend their stay, should apply for an extension to ISO at least 30 days before the expiration date.

The documents required to apply for extension of residence permit are:

  The valid passport (original and copy);

  The Certificate of Study issued by ISO (including valid time of residence permit);

  The Contact Card issued by ISO (copy);

  Visa Application Form for Study in China (the copy of JW 202);

  One 2-inch photo (passport size, full face, bareheaded, white background);

  The Accommodation Registration Form for Aliens issued by local police station.

If the visa or residence permit expires during school vacation days, students should apply for extension at least one week before the vacation starts.

Students who have extended their visas or residence permits should go to the local police station or apartment for aliens where they live in to update their Accommodation Registration Form for Aliens with their passport.

c. Loss of Passport

If students lose their passports, they must go through the following procedures:

  Report the case to the local police station immediately and obtain a report certificate;

  Contact ISO as soon as possible to get a statement of loss of passport;

  Go to the PSB to report the loss of passport with the above two certificates, apply for the passport loss certificate and make a statement of the residence permit loss on the newspaper;

  Apply for a new passport at the embassy of the host country in China with the passport loss certificate;

  Go to the local police station with new passport and the certificate of passport loss to update the Accommodation Registration Form for Aliens within 10 days after getting the new passport, and go to the PSB to apply for a new residence permit (students with residence permit originally);

  Go to the local police station with new passport and new residence permit to update the Accommodation Registration Form for Aliens.

Students who holds a residence permit, but fails to apply for a new residence permit within 10 days after applying for a replacement passport in China shall be deemed to be residing illegally.

d. Passport Renewal

Students who apply for renewal of their passports for reasons such as the expiration of their passports should apply before the visa expiration date. Students holding residence permits who need to apply for a new passport should apply two months before the expiry date of their residence permits. Students who return to their own country to apply for a new passport must apply for a new residence permit within 10 days after re-entering China. Students who apply for a replacement passport within the territory of China need to apply for a new residence permit within 10 days after obtaining the new passport. For new applications of residence permit, the following documents are required:

  The old passport with the valid residence permit and the new passport (original and copy);

  The Certificate of Study issued by ISO (including valid time of residence permit);

  The Contact Card issued by ISO (copy);

  Visa Application Form for Study in China (the copy of JW 202);

  One 2-inch photo (passport size, full face, bareheaded, white background);

  The Accommodation Registration Form for Aliens issued by the local police station.

Students must go to the local police station with new passport to update the Accommodation Registration Form for Aliens within 24 hours after obtaining the new residence permit.

If they fail to apply for a new residence permit on time after obtaining the new passport, it will be deemed as illegal residence.

(3) Additional Notes

a. The period of validity of visa and residence permit for students shall not exceed the duration of their study.

b. Students who hold a visa or residence permit issued by other universities within the territory of China shall present a valid completion certificate or a transfer certificate issued by the former universities.

c. Students who apply for the extension of visa or residence permit must pay the relevant fees in advance. The extension period of visa or residence permit shall be in accordance with the fees paid.

d. Students should leave China before the expiration of their visas or residence permits after completing their studies. Failures to do so will be deemed as illegal residence.

e. The university will not invite students’ families to accompany them to study. The university will only issue the certificate of their study .

f. If the new students holds a visa or residence permit that has expired or is about to expire, the university will not accept their registration, and they must go to the PSB to accept the punishment on their own.

g. Students who are unable to enter China for personal reasons due to their absence from China at the time of expiration of their visa or residence permit shall bear the consequences themselves. 

h. Visa policy may change in accordance with national laws and regulations, the university will implement the visa policy in accordance with the official notice from the PSB.

i. Students should first check their study status at ISO before applying for the residence permit, and then proceed in accordance with the prescribed procedures. They shall not directly apply to the PSB without the permission of ISO.

2. School Certificates

(1) Students ID Card

The students ID card is the identification of the student in our university only for personal use. Students should keep it properly. They will face disciplinary action for lending the student ID card to another person or altering the ID card without permission. All the ID cards that have been altered without permission will be invalidated.

Undergraduate students ID card will be issued by the Office of Academic Affairs; graduate students ID card will be issued by the Graduate School after registration. Students who lose their ID card should report the loss to the relevant departments in time and apply for a new one. When applying for a students ID card, students need to submit a replacement application and one standard photo (full-faced, bareheaded), and pay a fee of 10 Yuan. The time of re-application for undergraduate students is the last Friday of each month; the time for graduate students is the second and the eighteenth week of each semester.

(2) Campus Card

The Campus Card is issued by ISO to the students when they register. Campus card can be recharged; students can use the campus card for consumption on campus.

Degree program students (undergraduate and graduate students) and non-degree program students (advanced students and language students) can borrow books with the campus card. Students shall return all the borrowed books to the library when they leave the university before they can refund the deposit. Books can be borrowed for a period of 30 days, those who cannot return within the time limit must go through the renewal formalities, otherwise, they will be fined. The borrower should take good care of the books, and must not scratch, deface, destroy or lose them; otherwise they will have to pay compensation in accordance with the relevant regulations of the library.

(3) Certificate of Study

If necessary, students can apply for a certificate of study at ISO.

 VII. Medical Insurance

China has implemented a comprehensive medical insurance system for students studying in China, including personal accidental injury and hospitalization for serious illness. All students who will study in China for more than half a year (including half a year) must apply for insurance at the time of registration, and pay insurance premium. Students who do not purchase personal accident and hospitalization insurance will not be allowed to register.

Our university adopts the method of group insurance, and the insurance is “Comprehensive Insurance & Protection Scheme for Foreigners Staying in China of Ping An Annuity Insurance Company, Ltd”. The insurance liabilities consist of the death and the accidental disability (RMB/ Yuan 100,000), Medical Treatment for Accidental Injury (RMB/ Yuan 20,000) and Hospitalization Medical Treatment (RMB/ Yuan 400,000). Students are required to pay the insurance premium while paying the tuition fees at the rate of RMB/ Yuan 400 per half a year per person or RMB/ Yuan 800 per year per person.

Note: The details of insurance liability and exemption clause shall be executed in accordance with the provisions of the insurance plan provided by the insurance company.

The medical institutions covered by the insurance liability are limited to public hospitals within the territory of the mainland China. However, the medical expenses incurred in sub-branch of public hospitals, ward area for foreigners, ward area for special treatment and needs, ward for special treatment and needs, ward for high-ranking officials, or similar ward area or ward shall be excluded from the insurance. Medical treatment expenses generated by all the foregoing medical liabilities are limited to the items and expenses that can be reimbursed in accordance with the local regulations of social basic medical insurance, the self-paid or partly self-paid items and expenses cannot be reimbursed. For details of the procedure and scope of reimbursement, see the Guide of the Insurance Claims.

Ⅷ. Laws and School Regulations

1. Management Regulations for International Students

(1) In order to strengthen the management work of students, the following regulations have been made in accordance with the spirit of the relevant documents, such as Regulations on Admission of International Students in Higher Education Institutions, Regulations on the Management of Students in General in Higher Education Institutions and Code of Conduct for Students in Higher Education Institutions. The regulations are also formulated in the light of the actual conditions of the students in the university.

(2) Students must abide by the laws and regulations of China and respect the social morality and customs of China. Students who commit a criminal offence will be expelled from the school. Whoever is punished by the relevant department for violating other laws and regulations shall be given a demerit or above according to the nature, circumstances and consequences.

(3) Students must abide by the rules and regulations of the school. Those who violate the rules and regulations shall be punished in accordance with the relevant regulations. Once the students receive the punishment of warning or above, their following one year’s scholarship from the date of receiving the punishment will be cancelled.

(4) Students must abide by the Administration of Religious Activities of Foreigners within the Territory of the People's Republic of China. Missionary activities and religious gatherings are strictly prohibited on campus. The violator shall be given a punishment of warning or above according to the nature, circumstances and consequences.

(5) It is not allowed to post or distribute publicity materials or printed materials on campus without permission. The violator shall be given a punishment of warning or above according to the nature, circumstances and consequences.

(6) Gambling, alcohol abuse, fighting, drug abuse, drug trafficking and other acts that interfere with teaching, scientific research and the normal living order in school are strictly prohibited. The violator shall be given a punishment of warning or above according to the nature, circumstances and consequences.

(7) Students are not allowed to obtain employment, engage in business or other profit-making activities during the period of their schooling. They are not allowed to participate in part-time work-study activities (neither on nor off campus), profit-making performances, radio, film and television programs and foreign-related social investigation activities without the approval of ISO. Violators will be transferred to the PSB for punishment.

(8) Students who drive motor vehicles to school should apply for motor vehicle permits at the University Security Department.

(9) Students should try to live in the international students dormitory or the dormitory for foreigners, and strictly abide by the regulations for the management of the dormitory. Violators shall be punished in accordance with the relevant provisions of the Management Regulations of Accommodation in International Students Dormitory.

(10) The school shall commend and reward students who are excellent in both conduct and study and have shown outstanding performance.

(11) Students must leave China within a specified period of time after graduation, completion of their studies or withdrawal from their studies. The list of international students expelled from the university shall be submitted to the PSB, which will cancel their visas in China or shorten their stay in China in accordance with the law.

2. Management Regulations of Accommodation in International Students Dormitory

(1) In order to maintain the normal educational and teaching order and living order of the school, provide a good study and living environment for students, and protect the legitimate rights and interests of the school and the students, the measure are formulated in accordance with the relevant laws, government administrative regulations, and the Management Regulations of Accommodation in Students Dormitory based on the actual situation of our school.

(2) The ownership of the international students dormitory belongs to Sichuan Agricultural University, the Dormitory Management Center is responsible for the service and management work of the international students dormitory. Students staying in the dormitory should obey the management and cooperate with the work of the school.

(3) Students who have been admitted by Sichuan Agricultural University and have registered are eligible to apply for residence in the international students dormitory, except those who are disqualified for violating the regulations of the university. Upon the application of the students and the approval of the school, the Dormitory Management Center is entitled to the room allocation.

(4) Students should stay in the designated rooms and beds after check-in. They are not allowed to change their own rooms in principles. Students whose rooms must be changed for special reasons should get admissions of Dormitory Management Center and ISO. ISO will designate the prescribed period of time in the every end of semester to receive the applications of moving out the dormitory (from second academic year), moving back from outside, changing room (1 time during study), and will not receive this kind of applications at other times.

(5) Students are required to pay the accommodation fees at one time upon check-in (except for those whose accommodation fees can be covered by scholarships). Generally, the accommodation fees will be paid for one academic year, and the advanced students and the short-term exchange students will pay according to the study period on the admission notice. If students fail to pay within 3 working days after receiving the reminder, their apartment will be checked out and they will be disqualified for future accommodation in the apartment.

(6) Students, who leave school for reasons of graduation, completion, withdrawal, suspension, as well as those who voluntarily apply to move out, shall go through the formalities of checking out and settle the fees. In principle, graduate students can apply to move out after the first academic year.

(7) Students must provide a legal and valid passport and visa (or other travel documents approved by the Chinese government, similarly hereinafter) upon check-in, and go through the registration of accommodation at the local police station in accordance with the detailed rules for the implementation of the Regulations of the People’s Republic of China on Administration of the Entry and Exit of Foreigners.

(8) Students must have a valid passport and visa during their stay. If the passport or visa is extended, renewed or changed, you should re-register for your accommodation. Students will be temporarily suspended from living in the dormitory if their visa expires and is not registered in time for personal reasons, until registration is completed.

(9) If students leave the dormitory for more than 24 hours continuously for various reasons such as going out, they should inform the reception desk of the dormitory building and ISO.

(10) In order to prevent and avoid fire accidents, protect the safety of life and property in the dormitory, the fire safety management in the dormitory is carried out in accordance with the Fire Control Law of the People’s Republic of China and relevant laws and regulations.

Violations of fire safety regulations include:

a. Deliberate damage or unauthorized movement of fire-fighting equipment;

b. Storage or use of inflammable, explosive, strong corrosive and other dangerous goods and forbidden electrical appliances, use of open flame, installation of the electric wires without permit, embezzlement of public electricity.

    The following electric wires installations are forbidden:

a. To draw wires from out of the fixed sockets in the room (including public places);

b. To draw wires from the fixed socket in the room to the outside of the room.

(11) In order to protect the public and private property and life safety in the building, and maintain good public order, the dormitory carries out the gate guard system in accordance with the relevant management regulations. The door of the building opens at 6:30 and closes at 23: 30. Those who go out early or return late must explain the reason to the personnel on duty, and only after identity verification and registration can they go in and out. Non-resident personnel are not allowed to enter or leave at will. The dormitory is open for visitors from 8:00 to 22:00. Visitors are required to show their valid ID card and will be met in the duty room after registration. Immediate family members can go into the dormitory in company with students themselves. When students being visited leave the dormitory, visitors must leave at the same time.

(12) Resident students are not allowed to keep visitors in their dormitories during non-visiting hours or without registration. Resident students are not allowed to lend their keys to others, make the copy of keys without permission or add locks to their doors.

(13) In order to maintain a healthy, clean and comfortable living environment, resident students shall keep the environment clean inside and outside the dormitory, keep quiet and take good care of the facilities in the building. If the loss of public property is caused by human factors such as improper use, the responsible person shall pay compensation according to the price.

(14) The system of safety inspection is applied in the management of the dormitory. The management center will take necessary regulations to stop and eliminate the behaviors and hidden dangers in violation of the accommodation management system.

(15) Resident students in violation of the regulations shall be punished according to the serious degree of the circumstances, from a written warning, a notice of criticism, to the disqualification of the accommodation and disciplinary punishments. Resident students violating the rules and regulations and causing damage to the legitimate rights and interests of others and public property shall compensate for the loss.

(16) The punishment for violation of the rules in the international student dormitory shall be decided jointly by the Dormitory Management Center and ISO.

(17) Students who engage in the following violations in their dormitories, if the circumstances are less serious, may be given the punishment of a written warning:

a. Violate the safety management system of fire control, causing hidden danger to safety, and not yet causing loss of life and property;

b. Damage the environment and affect the normal living environment of the dormitory, such as smoking in the public areas, throwing or dripping objects out of the building, spitting, keeping pets, failing to park vehicles in the designated location, etc;

c. Decorate, damage, or alter the structure and function of the dormitory without permission;

d. Cause loss of public property intentionally or negligently;

e. Make use of dormitory rooms and facilities to engage in business activities such as leasing, repairing, selling, etc.

(18) Students who engage in the following violations in their dormitories may be given the punishment of a notice of criticism

a. Violate the regulations on the administration of passport, visa, or accommodation registration, and the circumstances are less serious;

b. Lend the key to others, make copy of the key, change the lock, or add locks on the door without permission;

c. Make noise, disturb public order and other people’s study and rest;

d. Change rooms without permission;

e. Keep visitors in the dormitory in violation of the management regulations for visitors.

(19) Resident students who engage in the following violations will be disqualified from staying in the dormitory and be given the punishment of a warning or above according to the specific circumstances:

a. Engage in illegal and criminal activities during their stay in the dormitory;

b. Transfer, rent out the bed or lend the room to other people without permission;

c. Obstruct school staff from performing their duties by means of evasion, concealment, resistance, obstruction, etc.;

d. Violate the safety management system of fire control, such as storage or use of inflammable, explosive, strong corrosive and other dangerous goods and forbidden electrical appliances, use of open flame, installation of the electric wires without permit, embezzlement of public electricity or other acts that cause serious safety risks;

e. Cause fire or seriously damage equipment and facilities in the dormitory;

f. Maliciously or repeatedly violate the regulations on the management of passports, visas or accommodation registration, or violate the laws and regulations of the State, thus constituting illegal residence, and the circumstances are serious;

g. Refuse to pay their accommodation fees;

h. Other acts identified as serious violation of regulations by both the Dormitory Management Center and ISO.

(20) Resident students disqualified for accommodation will be sent a written notice. If the notice cannot be delivered to the person concerned, a written announcement will be posted in the dormitory. If the student refuses to move out, the management center may prohibit him/her from entering the dormitory and appoint at least two staff members to clean up his/her personal belongings. All losses shall be borne by the student him/herself.

(21) Resident students who receive written warnings twice will be given notice of criticisms; who receives the notice of criticisms more than twice will be disqualified for accommodation and be given disciplinary punishments.

(22) The international students dormitory mentioned in the regulations refer to the dormitory designated by the school for the accommodation of international students.

(23) The regulations are applicable to those who are approved to be accommodated in the international students dormitory on actual needs by the Dormitory Management Center and ISO.

3. Regulations on Work-Study Program Management      

In order to adapt to the development trend of the education of students, further promote the work of international students, strengthen the standardized management of the work-study program activities of the students during their study in our school, and safeguard the legitimate rights and interests of the students, the regulations are hereby formulated in accordance with the spirit of Management Regulations for College Students’ Work-study Program, in combination with the actual situation of our university.

(1) Nature of Work-study Program

It refers to a kind of social practice activity. Students studying in our university participate in appropriate amount of mental or physical labor service inside or outside the school in their spare time without affecting their normal study, and get corresponding remuneration to subsidize their costs of life and study.

(2) Qualifications for Work-Study Program

a. Students who have obtained the student status and have registered officially in our school, including undergraduate, master students, doctoral students, students for advanced study and Chinese language students.

b. Students who have passed all the exams of both compulsory and optional courses.

c. Students who have participated in the comprehensive medical insurance.

(3) Time and Scope of Work-study Program

a. Maximum work time is 20 hours per week during the school time.

b. Maximum work time is 8 hours per day during the vacation.

c. Participation in the production of radio, film and television programs, in commercial performances or in entertainment places is not regarded as work-study program.

d. The work-study program activities shall be carried out within the scope prescribed by Chinese laws and regulations.

e. In principle, the work-study program activities attended by international students should be related to their majors.

(4) Application and Registration of Work-study Program

a. Students shall apply to ISO before participating in work-study program, and fill in the Application Form for Work-Study Program. After obtaining ISO’s approval, students need to go to the PSB to add the work-study visa to their residence permit.

b. Required documents for adding the information to the Residence Permit:

  The Work-study Certificate issued by employer;

  The Work-Study Certificate for International Students issued by ISO;

  The Accommodation Registration Form for Aliens issued by the local police station;

  The valid passport (original and copy);

  The valid visa (resident permit);

  One 2-inch photo (passport size, full face, bareheaded, white background);

  The Contact Card issued by ISO (copy ).

c. Students who participate in the work-study program must keep the records of the working date, time, hours and remuneration and the relevant documents, and abide by the Labor Law of PRC and other laws and regulations.

(5) Accident and Dispute Settlement

a. If students get injured or have accidents during the work time, they should immediately report to ISO, and inform the departments concerned with foreign affairs and the PSB.

b. When a dispute arises between the employer and the student, the dispute shall be settled through consultation according to the signed agreement. If the two parties are unable to resolve the dispute through consultation, the labor dispute agency may arbitrate. ISO may provide necessary language assistance and policy advice for the settlement of the dispute.

(6) If these regulations are in conflict with the relevant laws and regulations of the State, the laws and regulations of the State shall prevail.

4. Management of Motorcycle and Electric Motorcycle

Students who ride motorcycles or electric motorcycles within the territory of China are required to abide by relevant laws and regulations:

(1) Motorcycle

a. A motorcycle driver's license is required;

b. A motorcycle license must be obtained from the Vehicle Management Office of the Traffic Police Department of the PSB. The required materials are as follows:

  Valid passport (original and copy);

  The Accommodation Registration Form for Aliens issued by the local police station;

  Motorcycle related documents: the fourth page of purchase invoice (registration page), the original Motor Vehicle Certificate, the original Motor Vehicle Certificate of Conformity, the original copy of compulsory traffic insurance, and the original copy of vehicle purchase tax;

  Fee: around RMB 500 yuan.

(2) Electric Motorcycle

a. Qualified electric motorcycles must be purchased according to the following standards:

  Maximum speed ≤ 20km / h;

  The electrical system shall not have the function of regulating the maximum speed;

  A fixed speed limit device with the function of automatic power off upon overs peed;

  Dry weight ≤ 40kg (excluding battery) ; gross weight ≤ 55kg (including battery);

  Motor power ≤ 300W;

  The nominal voltage of the battery ≤ 48V;

  Capacity of riding on foot;

  Tire width ≤ 66 mm;

  The wheelbase ≤ 1200mm;

  Decoration width ≤ 500mm.

b. After passing the inspection, students must go to the Traffic Police Department of the PSB to apply for the license plate for electric motorcycles. The required materials are as follows:

  Valid passport (original and copy);

  The Accommodation Registration Form for Aliens issued by the local police station;

  Electric motorcycle related documents: the fourth page of purchase invoice (registration page), the original Vehicle Certificate;

  Fee: RMB 30 Yuan.

Students who are investigated or punished or get injured in the traffic accident for driving without license or riding an unlicensed motorcycle shall bear the relevant liabilities on their own and shall not be compensated by insurance.

Ⅸ. A Guide to Campus Life

1. Network Service

The campus network of SAU is operated by the Information Technology Center, and the fee is charged according to the flow used. The campus network has wired and wireless access in student dormitories, classrooms, laboratories, libraries and other places, and the accounts are universal.

The user name of the campus network account of students is the student ID. Students can open the account by the self-service machines in the recharge hall, downstairs of dormitory and the cafeteria, the specific operation see http://ietc.sicau.edu.cn/?p=22. The fee for opening an account is RMB 50 Yuan per time, which is a one-time charge, and the fee will not be refunded after leaving school. The network service fee is non-refundable and is allowed to be transferred to other campus network accounts.

Campus network charge standard: including the limited flow: 15 Yuan / month / 15 GB, and the excess is charged by 0.003 yuan / megabyte (1MB).

If students have opened the campus network account and find the flow is not enough to use, they can also choose our cooperative providers: China Telecom, China Unicom, China Mobile. All of these three networks offer unlimited monthly flow. Students can bring valid identification documentation to change the network operator at the Information Technology Center, and then to the business hall of those providers for processing.

2. Financial Service

(1) Students Bank Account

Students shall go to the local ICBC (Industrial and Commercial Bank of China) to open an account (if not, it can be replaced by other banks), which will be the designated account for recharging the campus card, receiving scholarships etc. After receiving the bank card, students shall submit the bank card (copy) and the receipt of bank card handling (copy) to ISO. ISO will submit to the financial department together.

(2) Currency Exchange

Since the RMB is still not a freely convertible currency, it may not be converted abroad.

Many bank outlets in Chengdu provide foreign currency exchange services; you can conveniently exchange RMB with some commonly used foreign currencies (US dollars, Euros, Japanese yen, pounds, etc.). You are required to bring your passport with you when you exchange currency.

Students should not exchange currency in informal institutions or with individuals. Currency exchange without government approval is often a great risk, such as fraud, robbery, counterfeit notes, and so on.

(3) Bank Card

On Chinese ATMs, many cards issued by international credit card organizations can be used, the most common are VISA and MasterCard, other types (American Express, Diners, Discovery, JCB, etc.) are relatively rare.

However, you can not withdraw cash with foreign bank cards in the majority of bank outlets. If large amounts of cash are needed, you must go to the head office of the Bank of China. At present, bank cards can be used to pay in most shops, supermarkets and other consuming places in Ya’an, Chengdu and Dujiangyan City, as well as tuition and accommodation fees.

Credit cards can not be used in campus supermarkets, but campus card can be used for payment.

Customer Service Telephone and Websites of Common Banks

Bank of China (BOC): 95566

Link: http://www.bank-of-china.com/

Industrial and Commercial Bank of China (ICBC): 95588

Link: http://www.icbc.com.cn/

China Construction Bank (CCB): 95533

Link: http://www.ccb.com.cn/

Agricultural Bank of China (ABC): 95599

Link: http://www.abchina.com/

3. Mobile SIM Card

After registration, new students shall first go to the local providers: China Telecom, China Unicom or China Mobile business hall for opening mobile phone SIM card, and then report the phone number to the local police station and ISO.

4. Campus Card

The campus card was widely used in three campuses. Refer to the Campus Card Management Measures (Trial) for more rules of use.

Students can use the campus card as a library card to access information, borrow books, go to the school hospital for treatment, eat in the campus cafeteria, and pay the bills in the school supermarket.

Campus cafeterias only accept campus card to pay the bill and do not accept cash.

New students can get the campus card in ISO when they register.

Ⅹ. Appendix

1. International Office of Exchange and Cooperation

International Office of Exchange and Cooperation is the administrative department responsible for international exchange affairs. It is in charge of the following works of international students: enrollment, registration, scholarship management, daily affairs management, emergency treatment, documents management.

2. International Student Office (ISO)

Room 601, 6 floor, No.1 complex building, Chengdu campus, telephone number: 028-86293221 (recruitment); 028-82697938 (management).

3. Useful Telephone Numbers

Public security police: 110

Fire reporting: 119

Emergency medical service: 120

Traffic accident: 122

4. School Security Department Numbers (24 hours on duty)

Ya'an campus: Office: 0835-2882503

Alarm: 0835-2882110

Chengdu campus: Office: 028-86291119

Alarm: 028-86290110

Dujiangyan campus: Office: 028-87123324

Alarm: 028-87126110


Disclaimer

All the prescription of laws, regulations, rules and codes illustrated or introduced in this handbook is for informational purpose only. The official Chinese version of the laws, regulations, rules and codes shall prevail in any case of divergence of interpretation. The university takes no responsibility for any consequences of misinterpretation, misunderstanding, disparity of meanings in different languages, etc.